1. Important Information and Who We Are

Controller Aftab Gallery is the controller and is responsible for your personal data. We have appointed a Data Privacy Manager responsible for overseeing questions in relation to this policy.

Contact Details If you have any questions, including any requests to exercise your legal rights, please contact us:

Aftab Gallery Legal Department Email: info@aftabgallery.com Postal Address: Istanbul, Turkey

2. The Data We Collect About You

We collect various categories of personal data to facilitate acquisitions, commissions, and provenance verification. We have grouped these as follows:

• Identity Data: First name, last name, username, and title (e.g., Architect, Designer).
• Contact Data: Billing address, delivery address (including site specifics for White Glove delivery), email address, and telephone numbers.
• Financial Data: Bank account and payment card details. (Note: We do not store full credit card numbers; these are processed by our secure third-party payment providers).
• Transaction Data: Details of payments and specific details of Works (Limited Editions, Bespoke Commissions) you have acquired.
• Project Data (Trade Program): Architectural plans, mood boards, or site specifications provided by Trade Partners for bespoke commissions.
• Profile Data: Your username, password, acquisition history, and specific aesthetic interests.
• Technical Data: IP address, browser type, time zone setting, and location.

3. How We Use Your Personal Data

We will only use your personal data when the law allows us to. Most commonly, we will use your data in the following circumstances:

• Performance of Contract: To fulfill a bespoke commission, arrange international logistics, or coordinate White-Glove installation.
• Legitimate Interests: To maintain our Ownership Registry (provenance records), administer our Trade Program, and ensure the security of our digital platform.
• Legal Obligation: To comply with tax reporting and export/import regulations.

Specific Use Cases:

• To register you as a new Private Client or Trade Partner.
• To process and deliver your acquisition, including customs brokerage coordination.
• To manage our relationship with you, including notifying you of limited-edition releases or changes to our terms.
• To use data analytics to improve our website, curation, and client experience.

4. International Transfers

As a global design gallery, we share your personal data within the Aftab Gallery internal network and with select external third parties (such as international fine-art logistics partners, customs brokers, and specialized artisans).

This may involve transferring your data outside the European Economic Area (EEA) or your country of residence. Whenever we transfer your data, we ensure a similar degree of protection is afforded to it by ensuring strict confidentiality agreements and data protection safeguards are in place with our partners.

5. Data Security

We have implemented appropriate security measures to prevent your personal data from being accidentally lost, used, or accessed in an unauthorized way. We limit access to your personal data to those employees, agents, contractors, and other third parties who have a specific business need to know (e.g., a delivery team needing your address). They are subject to a strict duty of confidentiality.

6. Data Retention & The Registry

How long will you use my personal data for? We retain your personal data for as long as necessary to fulfill the purposes we collected it for, including legal, accounting, or reporting requirements.

Provenance Exception: Please note that specific Transaction Data regarding the acquisition of Limited Edition or Bespoke works is retained indefinitely in our Ownership Registry. This is to permanently establish the provenance (history of ownership) of the Work, which protects its future value and authenticity for the Collector.

7. Your Legal Rights

Under certain circumstances, you have rights under data protection laws in relation to your personal data, including the right to:

• Request Access: Receive a copy of the personal data we hold about you.
• Request Correction: Correct incomplete or inaccurate data.
• Request Erasure: Ask us to delete your data (subject to our legal requirement to maintain tax records and provenance archives).
• Object to Processing: Challenge our use of your data for marketing or legitimate interests.
• Request Restriction: Suspend the processing of your personal data.
• Withdraw Consent: Withdraw consent at any time where we are relying on consent to process your data.

To exercise any of these rights, please contact us at info@aftabgallery.com.

8. Third-Party Links

This website may include links to third-party websites (e.g., press features, artist portfolios). Clicking on those links may allow third parties to collect or share data about you. We do not control these third-party websites and encourage you to read their privacy policies.

9. Cookies Policy

Our website uses cookies to distinguish you from other users of our website. This helps us to provide you with a seamless browsing experience and allows us to improve our platform.

• Strictly Necessary Cookies: Required for the operation of our website (e.g., secure login, cart functionality).
• Analytical/Performance Cookies: Allow us to recognize and count visitors and see how they move around our website.
• Functionality Cookies: Used to recognize you when you return to our website (e.g., remembering your region or language preference).